Rental Party:
The rental party shall consist of the number of guests outlined in the original booking through respective booking platform. Any changes to the number of guests will require approval where additional fees may be applied.
Occupancy:
The Owner provides for occupation by the Guest the premises and grounds appurtenant thereto as described in Section “Rental Party” of the Schedule hereto. Together with the fixtures and fittings and furniture and effects on the premises (hereinafter together called “the premises”) from the check in date until the check out date as specified in the Schedule.
Term of the Lease
The lease begins at 3:00 pm on the arrival date outlined in the original booking and ends at 11:00 a.m. on the departure date outlined in the original booking through respective booking site. Any changes to the number of total nights occupied will require approval where additional fees may be applied.
Rental Rate:
The rate includes electricity, Electricity will be paid by the guest for long term stays.
All rates are subject to the 4.5% Vacation Rental Tax.
Access:
Guest shall allow Reservations Manager or Property Manager access to the property for purposes of repair and inspection. Reservations Manager or Property Manager shall exercise this right of access in a reasonable manner.
Immigration:
In the event that the Owner is Non-Bermudian, this Booking Reservation is subject to the approval of the Bermuda Department of Immigration.
The Guest Hereby Agrees:
a. To pay the agreed rate as outlined through the booking platform in advance of the check in date. It shall not be necessary for the Reservations Manger to demand the monies. In the event the Guest defaults in taking up the booking in accordance with this Reservation, any monies shall be forfeited in accordance with the cancellation policy.
b. To keep the premises in good order and clean condition and so to deliver up the same on the check out date, fair wear and tear and damage by insured perils excepted. To be responsible for any loss or damage occasioned by negligence of himself, his family or invitees during the period.
c. If the Owner or the Reservation Manager receive notice of damage caused to the property by the guests occupying the premises then the Reservations Manager or any person authorized by the Owner or Reservations Manager may visit the property without notice to inspect the damage. If there is continued damage to the premises by the Guest, the Guest will, after two written or verbal warnings, be asked to vacate the property within 24 hours, forfeiting any rental monies. If property has been rented for less than 3 nights the guest may be asked to vacate the property immediately. Any payment for damage, including legal fees, will be deducted from the Guest’s deposit.
d. To avoid unreasonable use or wastage of electricity telephone and water supplied to the premises during the period and in particular to be responsible for the cost of all overseas telephone calls and cables. If an excess of electricity or water is used the Guest may be billed accordingly.
e. Not to assign sublet or part with the possession or occupation of the Premises, fixtures, fittings or furniture or household effects (if any) or any part thereof.
f. Not to permit the premises to be occupied by more than the number of occupants specified in Section 2 of the Schedule hereto without the written consent of the Owner or his Reservations Manager. The persons occupying the premises shall be limited to those named on the guest request form. If the premises are occupied by more persons than those stated on the guest request form, the Reservations Manager, on behalf of the Owner, has the right to advise the Guest that the agreement is forfeited and may request the Guest to vacate the property within 24 hours. In the event the Owner agrees to the extra persons occupying the premises, there will be extra charges incurred.
g. To permit the Owner and/or his representative at reasonable hours in the day time to enter upon any part of the premises to view the state and condition thereof and of the fixtures, furniture and effects or making necessary repairs thereto.
h. To give immediate notice to the Reservation Manager of any damage or loss to the premises howsoever arising.
i. To effect at his own expense all repairs to the plumbing and electrical equipment and fixtures on the premises which may be necessary as a result of any negligent act or omission of his or his family or invitees during the period.
j. To hold the Owner and Reservations Manager harmless from any claim arising out of any loss or damage to the Guests property.
k. Not to cause or permit the premises to become unclean or damaged by smoke from heating appliances or otherwise to become infested with fleas, roaches or vermin and at his own expense at the end of the period to make good and remove any such uncleanliness or damage.
l. No illegal substances are to be brought to the premises, if evidence of any such substance is found, the agreement with the Guest is void and the Guest will be asked to vacate the property immediately without any refund of rental monies.
m. Not to remove, cut, chop or prune any bulbs, perennials, trees or shrubs without the consent of the Owner.
n. The Guest agrees to indemnify and save the Owner of the premises, Reservations Manager and its employees free and harmless from any claim or liability for any loss or damage whatsoever arising from, related to or in connection with occupancy of the premises. Including but not limited to any claim or liability for personal injury or damage or loss of property, which is made, incurred or sustained by the Guest or any invitee of the Guest.
o. Not to do or permit to be done anything in or upon the premises which may be or become a nuisance or cause damage to the Owner or the Occupiers of other properties in the neighbourhood.
p. Not to order or have delivered any furniture and/or equipment either in or on the premises without the consent of the Owner or Reservations Manager. This includes DJ equipment, party rentals and the like.
q. To accept the services of any domestic household, garden or maintenance service as instructed by the Owner.
r. To replenish the supply of toilet paper, paper towels, tissues, bath soap, dish soap and laundry soap as they are needed. (There is a modest supply of these items in the house at the beginning of each booking which should last for the duration of your stay.)
s. Not to hold the Owner liable for damages or mandatory hurricane evacuations due to the booking being cancelled in respect of damage to the premises or the islands infrastructure as a result of an act of God.
- Use Of Property:
The Reservations Manager must approve any use of the premises other than residential use during a guests stay. If the dwelling is to be used for any event such as weddings, receptions, “parties” or large gatherings, the Guest agrees to submit a request for approval to the Reservations Manager and adhere to the Reservations Manager determination on that request. If the Reservations Manager approves the event, the Guest may be required to pay an additional fee. A manager will be present at the property for the duration of the event/gathering. If the Guest misrepresents an event to the Reservations Manager (said misrepresentation to be determined by the Reservations Manager), the Guest agrees that the Agent may refuse occupancy or have the premises vacated and that the Guest will not be entitled to any refund. - Cancellation Policy
To receive a refund, Guest must cancel
- 30 days or more before arrival: 100% refundable
- 15–29 days before arrival: 50% refundable
- Less than 15 days before arrival: Non-refundable
- Direct Bookings
Guest authorizes Crown Point Ltd. to place a temporary authorization hold on the credit card on file in the amount of USD $500.00 as a refundable security deposit. This authorization is not a charge and will not be captured unless required under the terms of this agreement.
The authorization may be placed 2–5 days prior to arrival or upon check-in and will be released within 3–5 business days after departure, provided no damage, excessive cleaning, missing items, or violations of this agreement occur.
a.) Use of Security Deposit
The security deposit may be applied, in whole or in part, to cover costs associated with, but not limited to:
• Accidental or negligent damage to the property or its contents
• Missing, broken, or stolen items
• Excessive cleaning beyond standard turnover
• Stained linens, towels, or furnishings due to improper use
• Unauthorized guests, events, or pets
• Violations of house rules resulting in additional costs
Normal wear and tear is excluded.
b.) Inspection & Charges
All properties are inspected after departure. If charges are required, Guest will be notified in writing and provided with itemized documentation. Crown Point Ltd. is authorized to capture all or part of the security deposit authorization to cover substantiated costs.
c.) Insufficient Deposit / Additional Charges
If damages or costs exceed the authorized security deposit amount, Guest agrees to be financially responsible for the balance and authorizes Exclusive Island Rentals Ltd. to charge the credit card on file or invoice Guest accordingly.
d.) Charge Authorization & Dispute Waiver
Guest expressly acknowledges and agrees that:
• This authorization constitutes advance consent to charge the card on file for verified damages or costs
• Charges made in accordance with this agreement shall not be disputed as unauthorized
• This clause survives checkout and termination of the stay
e.) Failure of Authorization
If the security deposit authorization cannot be successfully obtained, Exclusive Island Rentals Ltd. reserves the right to cancel the reservation without refund or deny check-in.